Reunion Planner
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Few events require as much time, effort and dedication than planning a reunion. With the proper organization and attention to detail, you can plan your reunion quickly and easily to ensure everything goes off without a hitch. Use our step-by-step planning guide to help you plot your way to the best reunion to date.
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Get organized. Start by rounding up a committee of people who will get the ball rolling. Select a main coordinator who is organized,
creative and thoughtful. This person will act as the reunion committee's main point of contact during the planning process. |
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Let people know about the upcoming reunion. In today's digital world, it may be possible to ask reunion goers for
their opinions and an idea of their ideal reunion get together. |
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Whether you are planning a family, class or military reunion, now is the time to start tracking
down lost relatives or friends. |
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If planning a family reunion, remember older relatives may be a great
source of information. |
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Or try placing an ad in the local paper to notify lost friends of the upcoming event. |
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Financing an event is always a topic to consider. Start to calculate probable costs. |
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Envision a unique reunion theme. From an "Oscar" party to the "Days of Yesteryear" there
are over 101 different themes to spice up your reunion. |
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Celebrate a guest of honor. Recognize an 80th birthday in the family or honor a remarkable attendee. |
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Choose a date. Typically, the summer months allow for more free time because children are off
school and families can take their vacations. |
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Compile a list of attendees and their addresses. |
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Choose your celebration venue. |
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Groople offers searching capabilities to find the best group-friendly hotels around the country.
Enter your search criteria and peruse hundreds of options. |
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Let's eat! The majority of events center on the food. Plan the catering to be
theme appropriate. Anything is possible, try a sit down dinner, picnic, brunch or even a wine tasting. |
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Build a reunion website. Post information about the weather, include maps, directions
and an itinerary. This is an easy way to keep everyone up-to-date. |
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Keep the party going. From contests, to story sharing, to live music, there are dozens of
entertainment and activity ideas to amuse everyone. |
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Send out your invitations with a firm response date in order for you to
plan accordingly. |
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E-mail or mail an itinerary to all invitees. Inform them of all activities planned as well
as accommodation information and the approximate cost. |
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Groople can help you book five or more rooms directly online and will provide assistance
until travel arrangements are complete. |
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Make it an event to remember. Purchase or make souvenirs specific to your theme.
T-shirts, photographs, even something edible are wonderful take-homes. |
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Don't forget to confirm the reservations! |
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Just in case, make sure you have planned for a rainy day. Come up with indoor and outdoor activities. |
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Buy perishable foods and all other supplies (disposable cameras are a great idea). |
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Have your committee there to help decorate and welcome. |
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Enjoy the day visiting with family or friends. You deserve it! |
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Post Reunion
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Send out thank you's to your helpers. |
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Make sure everybody stays in touch. Create and mail out an address and phone
number directory. |
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Start planning your next reunion! |
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